Apple Valley Roamers

Good Sam RV Club in Victor Valley, Southern California

Contact: applevalleyroamers@hotmail.com

ARTICLE I - NAME

As chartered by the Good Sam Club, this Chapter shall be known as Apple Valley Roamers and organized on March 15, 1989. The aforementioned shall recognize the Good Sam Club's Constitution and By-Laws as their ultimate body of law.

The Apple Valley Roamers will always use the terminology "Chapter" when referring to its organization. The term Club always means the Good Sam Club.

This Chapter will only use the Good Sam name and logo in good taste and to promote the Good Sam Pledge and Chapter activities and in a manner consistent with the Club Constitution, By-Laws and General policies of the Club. The Chapter agrees to cease and desist from all use of the Good Sam name and logo upon loss of its charter from the Club for any reason.

ARTICLE II - PURPOSE

It is the purpose of this Chapter to operate a social organization to promote the use and enjoyment of recreational vehicles and outdoor fellowship among the members through trips and group activities. This Chapter shall maintain an attitude which is strictly non-sectarian, non-partisan, non-sectional, and non-racial, and shall be dedicated to bringing together people interested in the ideals and principles of the International Good Sam Recreational Vehicle Club.

ARTICLE III - GENERAL MEMBERSHIP

All people who are members in good standing with the Good Sam Club, and who are interested in the promotion of good recreational vehicle camping and the purpose for which this Chapter was formed, are eligible for membership.

ARTICLE IV - CHAPTER OFFICERS

Section 1 - Officers of this Chapter shall be the President, Vice- President, Secretary, Treasurer, Wagon Master, and Legislative Representative (optional, elected or appointed), and such additional officers as deemed necessary by members of this Chapter.

Section 2 - All officers will be elected (or appointed by Chapter President) at an annual Chapter meeting, and will hold office for one year.

ARTICLE - V EMBLEM

The Chapter emblem must include either the words "Good Sam" or include a reasonable facsimile of the Good Sam logo, in order for it to meet the requirements established by the Good Sam Club.

**** Emblem must be approved by the Good Sam Club before it is recognized as official.

ARTICLE VI - AMENDMENTS

Amendments to this Constitution shall be made only with the approval of a three quarters vote by the members of this Chapter.

BY-LAWS

ARTICLE I - MEMBERSHIP

Section 1- All members of this Chapter must be members in good standing with the Good Sam Club (and must annually report their Club membership number to the Chapter Secretary, as evidence thereof.)

Section 2- Applicant must attend at least two Chapter campouts before submitting application which will be voted on at the next regular meeting. Applicant will be notified by mail of acceptance or rejection of membership.

Section 3- Annual dues must be paid to the Chapter Treasurer within 30 days of receipt of acceptance of application for Chapter membership, and thereafter by a designated date.

Section 4- Members failing to attend at least * three (3) meetings annually without acceptable excuse (i.e. illness, employment, travel, family obligations) shall be dropped from the Chapter roll at the end of the year. Reinstatement shall be treated the same as new applicants.

Section 5- Deleted

Section 6- The conduct of each Chapter member during the Chapter activities shall be at all times a credit to the Chapter and to the Good Sam Club.

Section 7- Membership in this Chapter will be forfeited for failure to comply with above stated requirements. Individuals shall be notified in writing, signed by three elected Chapter Officers, that his/her Chapter membership has been terminated, listing the cause.

Section 8- Membership in this Chapter will be reinstated by unanimous agreement of the elected Chapter Officers who originally signed the termination letter, provided that the original cause for forfeiture is removed.

ARTICLE II - MEMBERSHIP IN THE STATE COMMITTEE

Each local Chapter is authorized to act with other local Chapters within the same state to form a State Committee. The State Committee is composed of one Chapter President, or his appointed delegate, from each Chapter in the same state, and has the voting power to reconcile serious disputes within the state and in any Chapter within the state, and to establish, regulate, and control a state treasury, including the right to levy a reasonable fee to be paid to the state treasury by all Chapter members within the state. It is the Chapter's responsibility to have a delegate present at all scheduled State committee meetings. Each Chapter must fully participate in the State Committee and meet all requirements thereof.

ARTICLE III - DUES

Section 1- Chapter dues shall be established by a majority vote of all Chapter members.

Section 2- State Dues, if the State Committee, of which this Chapter is a member, has established state dues, said Chapter members will be required to pay such annually.

ARTICLE IV - VOTING

Section 1- Each family membership (unit) shall ‘be entitled to 2 votes, except the President, who shall only vote to break a tie. All voting for Chapter officers (and new members) shall be by secret ballot.

Section 2- At any individual meeting shall be a simple majority of all Chapter members in good standing present.

ARTICLE V - MEETINGS

Section 1 - A general meeting shall be held at each outing, when there is a majority present.

Section 2 - Special meetings may be called by the Chapter president at his discretion.

Section 3 - Roberts Rules of Order shall govern all business meetings which will be conducted as follows.

  1. Call to order
  2. Flag salute and Moment of Silence
  3. Roll call
  4. Introduction of guests
  5. Announce birthdays and anniversaries
  6. Reading of minutes of previous meeting
  7. Unfinished business
  8. Correspondence
  9. Treasurer's report - presentation of bills
  10. Committee reports, Wagon Master, Technical and Safety, etc.
  11. New business
  12. Announcements
  13. Adjournment

ARTICLE VI - ELECTION OF OFFICERS

Section 1- The following Chapter Officers will be elected at an annual Chapter meeting, and will hold office for one year: President, Vice- President, Secretary, Treasurer, Wagon Master, Legislative Representative (optional), Publicity Chairman (optional).

Section 2 - Nominations and elections shall be held in November. New Officers will take office in January.

Section 3 - Election Committee - The Chapter president shall appoint a committee of not more than 5, but not less than 3, Chapter members (not currently Chapter officers) to prepare ballots and tally election votes.

Section 4 - Nominations can be made by any Chapter member in good standing, either in person at the designated meeting or in writing to the Chapter president before date of designated election meeting.

Section 5 - Elections - ** All Chapter members in good standing are entitled to vote. After nominations have been made, the voting shall take place by a written ballot supplied to each member in good standing.

Section 6 - No officer may hold the same office for more than two consecutive terms or more than one office concurrently.

Section 7 - Members of the same family can hold elected positions, listed in section 1, concurrently, with the exception of treasurer.

Section 8 - Roster of Newly Elected Officers and all Chapter members must be sent annually to International Headquarters and to State Directors.

Section 9 - Vacancies - in the event of the resignation or removal of a Chapter officer, the president may, at his/her discretion, with the approval of the other members of the Executive Committee, appoint a pro-term officer to fill the vacancy until the next scheduled election or until a special election can be held.

ARTICLE VII - DUTIES OF OFFICERS

PRESIDENT: Presides at all meetings; appoints all committees, supervises all Chapter activities; represents the Chapter as a member of the State Committee at quarterly State Committee meetings.

VICE-PRESIDENT: Conducts meetings in the absence of the president, coordinates activities of all committees. In addition the Vice President is in charge of the Christmas party and is expected to volunteer for the position of President the following year.

SECRETARY: The Secretary shall record the minutes of all meetings of the Chapter with the time and place of the meeting, how called or authorized, the notice there of given, the names of those present at Chapter meetings, number of members present at membership meetings and the proceedings thereof. Receives, reads, and answers all correspondence after action taken by membership at meetings, or at the direction of the Chapter president.

TREASURER: The Treasurer shall be elected by the Chapter members and shall have custody of all funds, securities, and assets of the Chapter; shall be responsible for keeping full and accurate accounts of all receipts and disbursements, and report to Chapter members all such receipts and disbursements on a monthly basis. The Treasurer shall forward a copy of a quarterly itemized Financial Report to the Executive Committee.

A committee will be appointed by the Chapter president to audit the accounts of the Treasurer at least once annually and submit their report of findings to the membership.* *See By-Laws, Article VIII Section 4

WAGON MASTER: Responsible for organizing Chapter campouts under the direction of the Chapter President, and includes responsibility for appointing a trail boss to host each months campout, to assist with parking, collecting fees, coordinating activities at campouts, etc.

EXECUTIVE COMMITTEE: The Executive Committee will consist of all elected Chapter Officers.

LEGISLATIVE REPRESENTATIVE: Responsible for keeping track of potential laws affecting RV owners in Chapter's geographical area, and notifying Chapter officers and International Headquarters of such, and other duties as required. (Optional elected or appointed officer).

PUBLICITY CHAIRMAN: Responsible for submitting news of Chapter activities to StateDirector for Hi-Way Herald publications; responsible for generating publicity for Chapter from local media; and other duties as required.

ARTICLE VIII - CHAPTER TREASURY

Section 1 - All monies received by Chapter from dues or any other sources shall go into the Chapter treasury.

Section 2 - All expenditures of monies from the Chapter treasury shall be ratified by the membership at a regular business meeting. Extraordinary expenditures requiring immediate action may be authorized by the Chapter President after telephone conference with the Executive Committee.

Section 3 - All disbursements from the Chapter treasury shall be by check, co-signed by the Treasurer and Chapter President, or Secretary, after ratification by the membership. Exceptions may be made at the discretion of the President in cases where the expenditure is for less than one dollar. These disbursements may be made from available cash on hand, but will be duly recorded in the financial records of the Chapter.

Section 4 - The President shall appoint two members of the Chapter (non officers) to act as an audit committee, with the President acting as Chairman. This audit will be conducted annually in conjunction with the relief of out going officers and installation of new officers. It will be carried out regardless of whether the Treasurer is re-elected. The outgoing and incoming Treasurer will participate in this annual audit to attest to their own satisfaction as to the validity of the audit. Special audits shall be initiated by the President whenever a change in the Chapter occurs.

ARTICLE VIIII - COMMITTEES

The President shall be empowered to appoint such special committees as he/she deems needful at any time, or on the majority vote of the members at any meetings, he/she shall appoint committees as they direct.

ARTICLE X - DISBANDMENT

Section 1 - The Executive Committee must notify the State Director and all members listed on the current Chapter roster, and in writing of the Chapter's intention to disband, unless objection is voiced by Chapter members to both the State Director and the Executive Committee within thirty days of receipt of letter.

Section 2 - Upon official dissolution of Chapter, Chapter charter must be forwarded to the State Director, to be returned to Good Sam Headquarters.

Section 3 - If this Chapter should decide to disband, all monies still left in the Chapter treasury shall be distributed as follows: (contributed to a charitable organization of the Chapter's choosing.)

ARTICLE XI - MISCELLANEOUS

Section 1 - Only members in good standing may address the Chapter on matters of policy.

Section 2 - This Chapter's Constitution and By-Laws, and any amendments made thereto, must be submitted to the State Director and Good Sam Headquarters for approval. Copies must be sent to International Headquarters and the State Director.

Section 3 - The Good Sam Club Constitution and By Laws supercedes this Chapter's Constitution and By-Laws at all times.

ARTICLE XII - AMENDMENTS

A proposed amendment of the By-Laws shall be presented to the President in writing and shall be read to the membership at the next regular meeting. Written proposed amendments shall then be given to all members at least thirty (30) days prior to voting on a change in the By-Laws.

A 3/4 vote of all Chapter members shall be required for approval of such amendment.

ARTICLE XIII - STANDING RULES

The standing rules may be voted on for additions or deletions by a simple majority roll call vote of members present at a regular monthly business meeting. Each membership unit has two votes.

RULE #1

Dues of $25 must be paid to the Chapters Treasurer by November 30th, and will be considered delinquent after said date and member will be subject to termination from the Chapter Roll.

RULE #2

The trail boss is to give a cut off date for reservations on each outing, after this date, if you have made the reservation you will be responsible for payment if the charges are demanded by the campground.

RULE #3

The trail boss will decide whether children are welcome on their outing. This will be included in the trail boss's outing flier.

RULE #4

Expenses incurred by any member have to be submitted to the Chapter for payment within 45 days of purchase or occurrence.

RULE #5

To maintain the character of a "Local Chapter", applications for membership should be limited to persons with their principal place of residence within the geographical boundaries known as the "Victor Valley". This would not apply to existing members of record.

RULE #6

The Chapter authorizes the amount of $50 to be paid to one Representative of our Chapter, who officially attends GOOD SAM STATED MEETINGS, not to exceed three occasions per calendar year.

RULE #7

Outing locations should be selected to be within a 200 Mile drive from Victorville. Exceptions from this are acceptable if voted so by the membership.

RULE #8

*** Sending Flowers and Cards

Member in hospital - send a card. Death of a member, send flowers and a card.

Revisions

* Article I Membership- Section 4- Amended April 2006. Changed from five (5) meetings to three (3) meetings

** Article VI Election of Officers -Section 5- Amended April 2006. Deleted absentee ballots

*** Article XIII Standing Rules- Rule 8- Sending of flowers and cards. Amended April 2006

**** Article V- Emblem- Amended July 2006 as acceptable per Good Sam Club

Feb. 2012 revisions

  1. Article I - Membership, Section 5 "Deleted".(limiting membership to family members.
  2. Article V - Meetings, Section 1, General meetings held at each outing.
  3. Article VI - Election of Officers, Section 7. Who can hold offices within the same family
  4. Article VII - Duties of Officers, Vice President added Christmas party responsibility and volunteering as president.